Privacy Policy

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1. An over­view of data protection

General infor­ma­tion

The follo­wing infor­ma­tion will provide you with an easy to navi­gate over­view of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to perso­nally iden­tify you. For detailed infor­ma­tion about the subject matter of data protec­tion, please consult our Data Protec­tion Decla­ra­tion, which we have included beneath this copy.

Data recor­ding on this website

Who is the respon­sible party for the recor­ding of data on this website (i.e., the “controller”)?

The data on this website is processed by the operator of the website, whose contact infor­ma­tion is available under section “Infor­ma­tion about the respon­sible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be infor­ma­tion you enter into our contact form.

Other data shall be recorded by our IT systems auto­ma­ti­cally or after you consent to its recor­ding during your website visit. This data comprises prima­rily tech­nical infor­ma­tion (e.g., web browser, opera­ting system, or time the site was accessed). This infor­ma­tion is recorded auto­ma­ti­cally when you access this website.

What are the purposes we use your data for?

A portion of the infor­ma­tion is gene­rated to guarantee the error free provi­sion of the website. Other data may be used to analyze your user patterns.

What rights do you have as far as your infor­ma­tion is concerned?

You have the right to receive infor­ma­tion about the source, reci­pi­ents, and purposes of your archived personal data at any time without having to pay a fee for such disclo­sures. You also have the right to demand that your data are recti­fied or eradi­cated. If you have consented to data proces­sing, you have the option to revoke this consent at any time, which shall affect all future data proces­sing. Moreover, you have the right to demand that the proces­sing of your data be rest­ricted under certain circum­s­tances. Further­more, you have the right to log a complaint with the compe­tent super­vi­sing agency.

Please do not hesi­tate to contact us at any time if you have ques­tions about this or any other data protec­tion related issues.

Analysis tools and tools provided by third parties

There is a possi­bi­lity that your brow­sing patterns will be statis­ti­cally analyzed when your visit this website. Such analyses are performed prima­rily with what we refer to as analysis programs.

For detailed infor­ma­tion about these analysis programs please consult our Data Protec­tion Decla­ra­tion below.

2. Hosting

External Hosting

This website is hosted by an external service provider (host). Personal data coll­ected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, meta­data and commu­ni­ca­tions, contract infor­ma­tion, contact infor­ma­tion, names, web page access, and other data gene­rated through a web site.

The host is used for the purpose of fulfil­ling the contract with our poten­tial and exis­ting custo­mers (Art. 6(1)(b) GDPR) and in the inte­rest of secure, fast, and effi­cient provi­sion of our online services by a profes­sional provider (Art. 6(1)(f) GDPR).

Our host will only process your data to the extent neces­sary to fulfil its perfor­mance obli­ga­tions and to follow our instruc­tions with respect to such data.

We are using the follo­wing host:

KYOCERA Docu­ment Solu­tions Deutsch­land GmbH
Otto-Hahn-Straße 12
40670 Meer­busch

Data proces­sing

We have concluded a data proces­sing agree­ment (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guaran­tees that they process personal data of our website visi­tors only based on our instruc­tions and in compli­ance with the GDPR.

3. General infor­ma­tion and manda­tory information

Data protec­tion

The opera­tors of this website and its pages take the protec­tion of your personal data very seriously. Hence, we handle your personal data as confi­den­tial infor­ma­tion and in compli­ance with the statu­tory data protec­tion regu­la­tions and this Data Protec­tion Declaration.

When­ever you use this website, a variety of personal infor­ma­tion will be coll­ected. Personal data comprises data that can be used to perso­nally iden­tify you. This Data Protec­tion Decla­ra­tion explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the infor­ma­tion is collected.

We here­with advise you that the trans­mis­sion of data via the Internet (i.e., through e‑mail commu­ni­ca­tions) may be prone to secu­rity gaps. It is not possible to comple­tely protect data against third-party access.

Infor­ma­tion about the respon­sible party (referred to as the “controller” in the GDPR)

The data proces­sing controller on this website is:

AKI GmbH
Berliner Platz 9
97080 Würz­burg

Phone: +49 (0)931 32155–0
E‑mail: info@aki-gmbh.com

The controller is the natural person or legal entity that single-handedly or jointly with others makes decis­ions as to the purposes of and resources for the proces­sing of personal data (e.g., names, e‑mail addresses, etc.).

Storage dura­tion

Unless a more specific storage period has been speci­fied in this privacy policy, your personal data will remain with us until the purpose for which it was coll­ected no longer applies. If you assert a justi­fied request for dele­tion or revoke your consent to data proces­sing, your data will be deleted, unless we have other legally permis­sible reasons for storing your personal data (e.g., tax or commer­cial law reten­tion periods); in the latter case, the dele­tion will take place after these reasons cease to apply.

Desi­gna­tion of a data protec­tion officer

We have appointed a data protec­tion officer for our company.

AKI GmbH
z. Hd. der Daten­schutz­be­auf­tragte
Berliner Platz 9
97080 Würz­burg

Phone: +49 (0)931 32155–0
E‑mail: datenschutz@aki-gmbh.com

Infor­ma­tion on data transfer to the USA and other non-EU countries

Among other things, we use tools of compa­nies domic­iled in the United States or other from a data protec­tion perspec­tive non-secure non-EU count­ries. If these tools are active, your personal data may poten­ti­ally be trans­ferred to these non-EU count­ries and may be processed there. We must point out that in these count­ries, a data protec­tion level that is compa­rable to that in the EU cannot be guaran­teed. For instance, U.S. enter­prises are under a mandate to release personal data to the secu­rity agen­cies and you as the data subject do not have any liti­ga­tion options to defend yourself in court. Hence, it cannot be ruled out that U.S. agen­cies (e.g., the Secret Service) may process, analyze, and perma­nently archive your personal data for surveil­lance purposes. We have no control over these proces­sing activities.

Revo­ca­tion of your consent to the proces­sing of data

A wide range of data proces­sing tran­sac­tions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without preju­dice to the lawful­ness of any data coll­ec­tion that occurred prior to your revocation.

Right to object to the coll­ec­tion of data in special cases; right to object to direct adver­ti­sing (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the compe­tent super­vi­sory agency

In the event of viola­tions of the GDPR, data subjects are entitled to log a complaint with a super­vi­sory agency, in parti­cular in the member state where they usually main­tain their domicile, place of work or at the place where the alleged viola­tion occurred. The right to log a complaint is in effect regard­less of any other admi­nis­tra­tive or court procee­dings available as legal recourses.

Right to data portability

You have the right to demand that we hand over any data we auto­ma­ti­cally process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is tech­ni­cally feasible.

SSL and/or TLS encryption

For secu­rity reasons and to protect the trans­mis­sion of confi­den­tial content, such as purchase orders or inqui­ries you submit to us as the website operator, this website uses either an SSL or a TLS encryp­tion program. You can reco­gnize an encrypted connec­tion by checking whether the address line of the browser swit­ches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryp­tion is acti­vated, data you transmit to us cannot be read by third parties.

Infor­ma­tion about, recti­fi­ca­tion and eradi­ca­tion of data

Within the scope of the appli­cable statu­tory provi­sions, you have the right to at any time demand infor­ma­tion about your archived personal data, their source and reci­pi­ents as well as the purpose of the proces­sing of your data. You may also have a right to have your data recti­fied or eradi­cated. If you have ques­tions about this subject matter or any other ques­tions about personal data, please do not hesi­tate to contact us at any time.

Right to demand proces­sing restrictions

You have the right to demand the impo­si­tion of rest­ric­tions as far as the proces­sing of your personal data is concerned. To do so, you may contact us at any time. The right to demand rest­ric­tion of proces­sing applies in the follo­wing cases:

  • In the event that you should dispute the correct­ness of your data archived by us, we will usually need some time to verify this claim. During the time that this inves­ti­ga­tion is ongoing, you have the right to demand that we rest­rict the proces­sing of your personal data.
  • If the proces­sing of your personal data was/is conducted in an unlawful manner, you have the option to demand the rest­ric­tion of the proces­sing of your data in lieu of deman­ding the eradi­ca­tion of this data.
  • If we do not need your personal data any longer and you need it to exer­cise, defend or claim legal entit­le­ments, you have the right to demand the rest­ric­tion of the proces­sing of your personal data instead of its eradication.
  • If you have raised an objec­tion pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been deter­mined whose inte­rests prevail, you have the right to demand a rest­ric­tion of the proces­sing of your personal data.

If you have rest­ricted the proces­sing of your personal data, these data – with the excep­tion of their archi­ving – may be processed only subject to your consent or to claim, exer­cise or defend legal entit­le­ments or to protect the rights of other natural persons or legal enti­ties or for important public inte­rest reasons cited by the Euro­pean Union or a member state of the EU.

Rejec­tion of unso­li­cited e‑mails

We here­with object to the use of contact infor­ma­tion published in conjunc­tion with the manda­tory infor­ma­tion to be provided in our Site Notice to send us promo­tional and infor­ma­tion mate­rial that we have not expressly requested. The opera­tors of this website and its pages reserve the express right to take legal action in the event of the unso­li­cited sending of promo­tional infor­ma­tion, for instance via SPAM messages.

4. Recor­ding of data on this website

Cookies

Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored tempo­r­a­rily for the dura­tion of a session (session cookies) or they are perma­nently archived on your device (perma­nent cookies). Session cookies are auto­ma­ti­cally deleted once you termi­nate your visit. Perma­nent cookies remain archived on your device until you actively delete them, or they are auto­ma­ti­cally eradi­cated by your web browser.

In some cases, it is possible that third-party cookies are stored on your device once you enter our site (third-party cookies). These cookies enable you or us to take advan­tage of certain services offered by the third party (e.g., cookies for the proces­sing of payment services).

Cookies have a variety of func­tions. Many cookies are tech­ni­cally essen­tial since certain website func­tions would not work in the absence of the cookies (e.g., the shop­ping cart func­tion or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promo­tional messages.

Cookies, which are required for the perfor­mance of elec­tronic commu­ni­ca­tion tran­sac­tions (required cookies) or for the provi­sion of certain func­tions you want to use (func­tional cookies, e.g., for the shop­ping cart func­tion) or those that are neces­sary for the opti­miza­tion of the website (e.g., cookies that provide measurable insights into the web audi­ence), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a diffe­rent legal basis is cited. The operator of the website has a legi­ti­mate inte­rest in the storage of cookies to ensure the tech­ni­cally error free and opti­mized provi­sion of the operator’s services. If your consent to the storage of the cookies has been requested, the respec­tive cookies are stored exclu­si­vely on the basis of the consent obtained (Art. 6(1)(a) GDPR); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be noti­fied any time cookies are placed and to permit the accep­tance of cookies only in specific cases. You may also exclude the accep­tance of cookies in certain cases or in general or acti­vate the delete func­tion for the auto­matic eradi­ca­tion of cookies when the browser closes. If cookies are deac­ti­vated, the func­tions of this website may be limited.

In the event that third-party cookies are used or if cookies are used for analy­tical purposes, we will sepa­ra­tely notify you in conjunc­tion with this Data Protec­tion Policy and, if appli­cable, ask for your consent.

Consent with Borlabs Cookie

Our website uses the Borlabs consent tech­no­logy to obtain your consent to the storage of certain cookies in your browser or for the use of certain tech­no­lo­gies and for their data privacy protec­tion compliant docu­men­ta­tion. The provider of this tech­no­logy is Borlabs – Benjamin A. Born­schein, Rüben­kamp 32, 22305 Hamburg, Germany (herein­after referred to as Borlabs).

When­ever you visit our website, a Borlabs cookie will be stored in your browser, which archives any decla­ra­tions or revo­ca­tions of consent you have entered. These data are not shared with the provider of the Borlabs technology.

The recorded data shall remain archived until you ask us to eradi­cate them, delete the Borlabs cookie on your own or the purpose of storing the data no longer exists. This shall be without preju­dice to any reten­tion obli­ga­tions mandated by law. To review the details of Borlabs’ data proces­sing poli­cies, please visit https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

We use the Borlabs cookie consent tech­no­logy to obtain the decla­ra­tions of consent mandated by law for the use of cookies. The legal basis for the use of such cookies is Art. 6(1)© GDPR.

Server log files

The provider of this website and its pages auto­ma­ti­cally coll­ects and stores infor­ma­tion in so-called server log files, which your browser commu­ni­cates to us auto­ma­ti­cally. The infor­ma­tion comprises:

  • The type and version of browser used
  • The used opera­ting system
  • Referrer URL
  • The host­name of the acces­sing computer
  • The time of the server inquiry
  • The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legi­ti­mate inte­rest in the tech­ni­cally error free depic­tion and the opti­miza­tion of the operator’s website. In order to achieve this, server log files must be recorded.

Contact form

If you submit inqui­ries to us via our contact form, the infor­ma­tion provided in the contact form as well as any contact infor­ma­tion provided therein will be stored by us in order to handle your inquiry and in the event that we have further ques­tions. We will not share this infor­ma­tion without your consent.

The proces­sing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execu­tion of a contract or if it is neces­sary to carry out pre-contrac­tual measures. In all other cases the proces­sing is based on our legi­ti­mate inte­rest in the effec­tive proces­sing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agree­ment (Art. 6(1)(a) GDPR) if this has been requested.

The infor­ma­tion you have entered into the contact form shall remain with us until you ask us to eradi­cate the data, revoke your consent to the archi­ving of data or if the purpose for which the infor­ma­tion is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without preju­dice to any manda­tory legal provi­sions, in parti­cular reten­tion periods.

Request by e‑mail, tele­phone, or fax

If you contact us by e‑mail, tele­phone or fax, your request, inclu­ding all resul­ting personal data (name, request) will be stored and processed by us for the purpose of proces­sing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfill­ment of a contract or is required for the perfor­mance of pre-contrac­tual measures. In all other cases, the data are processed on the basis of our legi­ti­mate inte­rest in the effec­tive hand­ling of inqui­ries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after comple­tion of your request). Manda­tory statu­tory provi­sions – in parti­cular statu­tory reten­tion periods – remain unaffected.

Sales­force Sales Cloud

We use Sales­force Sales Cloud to manage customer data. The provider is salesforce.com Deutsch­land GmbH, Erika-Mann-Str. 31, 80636 Munich, Germany (herein­after “Sales­force”).

Sales­force Sales Cloud is a CRM system and enables us, in parti­cular, to manage exis­ting and poten­tial custo­mers and customer cont­acts and to orga­nize sales and commu­ni­ca­tion processes. The use of the CRM system also enables us to analyze our customer-related processes. Customer data is stored on Sales­force servers. In the process, personal data may also be trans­ferred to the parent company of salesforce.com Germany GmbH, salesforce.com inc., Sales­force Tower, 415 Mission Street, San Fran­cisco, CA 94105, USA.

Details about Sales­force Sales Cloud’s features can be found here: https://www.salesforce.com/de/products/sales-cloud/overview/.

The use of Sales­force Sales Cloud takes place on the basis of Art. 6(1)(f) GDPR. The website operator has a legi­ti­mate inte­rest on the most effi­cient customer manage­ment and customer commu­ni­ca­tion possible. If appro­priate consent has been obtained, the proces­sing is carried out exclu­si­vely on the basis of Art. 6(1)(a) GDPR; consent can be revoked at any time.

Sales­force has Binding Corpo­rate Rules (BCR) approved by the French data protec­tion autho­rity. These are binding corpo­rate rules that legi­ti­mize the transfer of data from compa­nies to third count­ries outside the EU and EEA. Details can be found here: https://www.salesforce.com/de/blog/2020/07/die-binding-corporate-rules-von-salesforce-erfuellen-hoechste-da.html.

For details, see the Sales­force Privacy Policy: https://www.salesforce.com/de/company/privacy/.

Data proces­sing

We have concluded a data proces­sing agree­ment (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guaran­tees that they process personal data of our website visi­tors only based on our instruc­tions and in compli­ance with the GDPR.

5. Analysis tools and advertising

Google Tag Manager

We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

The Google Tag Manager is a tool that allows us to inte­grate tracking or statis­tical tools and other tech­no­lo­gies on our website. The Google Tag Manager itself does not create any user profiles, does not store cookies, and does not carry out any inde­pen­dent analyses. It only manages and runs the tools inte­grated via it. However, the Google Tag Manager does collect your IP address, which may also be trans­ferred to Google’s parent company in the United States.

The Google Tag Manager is used on the basis of Art. 6(1)(f) GDPR. The website operator has a legi­ti­mate inte­rest in the quick and uncom­pli­cated inte­gra­tion and admi­nis­tra­tion of various tools on his website. If the rele­vant consent has been requested, the proces­sing is carried out exclu­si­vely on the basis of Art. 6(1)(a) GDPR; the consent can be revoked at any time.

6. Plug-ins and Tools

YouTube

This website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

If you visit a page on this website into which a YouTube has been embedded, a connec­tion with YouTube’s servers will be estab­lished. As a result, the YouTube server will be noti­fied, which of our pages you have visited.

Further­more, YouTube will be able to place various cookies on your device or compa­rable tech­no­lo­gies for reco­gni­tion (e.g. device finger­prin­ting). In this way YouTube will be able to obtain infor­ma­tion about this website’s visi­tors. Among other things, this infor­ma­tion will be used to gene­rate video statis­tics with the aim of impro­ving the user friend­li­ness of the site and to prevent attempts to commit fraud.

If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allo­cate your brow­sing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.

The use of YouTube is based on our inte­rest in presen­ting our online content in an appe­aling manner. Pursuant to Art. 6(1)(f) GDPR, this is a legi­ti­mate inte­rest. If a corre­spon­ding agree­ment has been requested, the proces­sing takes place exclu­si­vely on the basis of Art. 6(1)(a) GDPR; the agree­ment can be revoked at any time.

For more infor­ma­tion on how YouTube handles user data, please consult the YouTube Data Privacy Policy under: https://policies.google.com/privacy?hl=en.

Vimeo

This website uses plug-ins of the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

If you visit one of the pages on our website into which a Vimeo video has been inte­grated, a connec­tion to Vimeo’s servers will be estab­lished. As a conse­quence, the Vimeo server will receive infor­ma­tion as to which of our pages you have visited. Moreover, Vimeo will receive your IP address. This will also happen if you are not logged into Vimeo or do not have an account with Vimeo. The infor­ma­tion recorded by Vimeo will be trans­mitted to Vimeo’s server in the United States.

If you are logged into your Vimeo account, you enable Vimeo to directly allo­cate your brow­sing patterns to your personal profile. You can prevent this by logging out of your Vimeo account.

Vimeo uses cookies or compa­rable reco­gni­tion tech­no­lo­gies (e.g. device finger­prin­ting) to reco­gnize website visitors.

The use of Vimeo is based on our inte­rest in presen­ting our online content in an appe­aling manner. Pursuant to Art. 6(1)(f) GDPR, this is a legi­ti­mate inte­rest. If a corre­spon­ding agree­ment has been requested, the proces­sing takes place exclu­si­vely on the basis of Art. 6(1)(a) GDPR; the agree­ment can be revoked at any time.

Data trans­mis­sion to the US is based on the Stan­dard Contrac­tual Clauses (SCC) of the Euro­pean Commis­sion and, accor­ding to Vimeo, on “legi­ti­mate busi­ness inte­rests”. Details can be found here: https://vimeo.com/privacy.

For more infor­ma­tion on how Vimeo handles user data, please consult the Vimeo Data Privacy Policy under: https://vimeo.com/privacy.

Google Maps

This website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To enable the use of the Google Maps features, your IP address must be stored. As a rule, this infor­ma­tion is trans­ferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer. In case Google Maps has been acti­vated, Google has the option to use Google web fonts for the purpose of the uniform depic­tion of fonts. When you access Google Maps, your browser will load the required web fonts into your browser cache, to correctly display text and fonts.

We use Google Maps to present our online content in an appe­aling manner and to make the loca­tions disc­losed on our website easy to find. This consti­tutes a legi­ti­mate inte­rest as defined in Art. 6(1)(f) GDPR. If a respec­tive decla­ra­tion of consent has been obtained, the data shall be processed exclu­si­vely on the basis of Art. 6(1)(a) GDPR. This decla­ra­tion of consent may be revoked at any time.

Data trans­mis­sion to the US is based on the Stan­dard Contrac­tual Clauses (SCC) of the Euro­pean Commis­sion. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

For more infor­ma­tion on the hand­ling of user data, please review Google’s Data Privacy Decla­ra­tion under: https://policies.google.com/privacy?hl=en.

iThemes Secu­rity

We have inte­grated iThemes Secu­rity into this website. The provider is iThemes Media LLC, 1720 South Kelly Avenue Edmond, OK 73013, USA (herein­after referred to as iThemes Security).

iThemes Secu­rity protects our website against unde­si­rable access or mali­cious cyber-attacks. For this purpose, iThemes Secu­rity records, among other things, your IP address, the time, and source of login attempts and log files (e.g., the utilized browser). iThemes Secu­rity is installed locally on our servers.

iThemes Secu­rity trans­mits IP addresses of recur­ring atta­ckers to a central data­base of iThemes in the US (Network Brute Force Protec­tion) to prevent such attacks in the future.

The use of iThemes Secu­rity is based on Art. 6(1)(f) GDPR. The website operator has a legi­ti­mate inte­rest in protec­ting its website opti­mally against cyber-attacks. If your respec­tive cons­ents have been requested, proces­sing shall occur exclu­si­vely on the basis of Art. 6(1)(a) GDPR; you may revoke such consent at any time.

7. Online-based Audio and Video Confe­rences (Confe­rence tools)

Data proces­sing

We use online confe­rence tools, among other things, for commu­ni­ca­tion with our custo­mers. The tools we use are listed in detail below. If you commu­ni­cate with us by video or audio confe­rence using the Internet, your personal data will be coll­ected and processed by the provider of the respec­tive confe­rence tool and by us. The confe­ren­cing tools collect all infor­ma­tion that you provide/access to use the tools (email address and/or your phone number). Further­more, the confe­rence tools process the dura­tion of the confe­rence, start and end (time) of parti­ci­pa­tion in the confe­rence, number of parti­ci­pants and other “context infor­ma­tion” related to the commu­ni­ca­tion process (meta­data).

Further­more, the provider of the tool processes all the tech­nical data required for the proces­sing of the online commu­ni­ca­tion. This includes, in parti­cular, IP addresses, MAC addresses, device IDs, device type, opera­ting system type and version, client version, camera type, micro­phone or loud­speaker and the type of connection.

Should content be exch­anged, uploaded, or other­wise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recor­dings, chat/ instant messages, voice­mail uploaded photos and videos, files, white­boards, and other infor­ma­tion shared while using the service.

Please note that we do not have complete influence on the data proces­sing proce­dures of the tools used. Our possi­bi­li­ties are largely deter­mined by the corpo­rate policy of the respec­tive provider. Further infor­ma­tion on data proces­sing by the confe­rence tools can be found in the data protec­tion decla­ra­tions of the tools used, and which we have listed below this text.

Purpose and legal bases

The confe­rence tools are used to commu­ni­cate with pros­pec­tive or exis­ting contrac­tual part­ners or to offer certain services to our custo­mers (Art. 6(1)(b) GDPR). Further­more, the use of the tools serves to gene­rally simplify and acce­le­rate commu­ni­ca­tion with us or our company (legi­ti­mate inte­rest in the meaning of Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in ques­tion will be used on the basis of this consent; the consent may be revoked at any time with effect from that date.

Dura­tion of storage

Data coll­ected directly by us via the video and confe­rence tools will be deleted from our systems imme­dia­tely after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies. Stored cookies remain on your end device until you delete them. Manda­tory legal reten­tion periods remain unaffected.

We have no influence on the dura­tion of storage of your data that is stored by the opera­tors of the confe­rence tools for their own purposes. For details, please directly contact the opera­tors of the confe­rence tools.

Confe­rence tools used

We employ the follo­wing confe­rence tools:

Team­Viewer

We use Team­Viewer. The provider is Team­Viewer Germany GmbH, Jahnstr. 30, 73037 Göppingen. Details about data proces­sing can be found in the Team­Viewer privacy policy: https://www.teamviewer.com/en/privacy-policy/.

Micro­soft Teams

We use Micro­soft Teams. The provider is Micro­soft Corpo­ra­tion, One Micro­soft Way, Redmond, WA 98052–6399, USA. For details on data proces­sing, please refer to the Micro­soft Teams privacy policy: https://privacy.microsoft.com/en-us/privacystatement.

8. Custom Services

Job Appli­ca­tions

We offer website visi­tors the oppor­tu­nity to submit job appli­ca­tions to us (e.g., via e‑mail, via postal services on by submit­ting the online job appli­ca­tion form). Below, we will brief you on the scope, purpose and use of the personal data coll­ected from you in conjunc­tion with the appli­ca­tion process. We assure you that the coll­ec­tion, proces­sing and use of your data will occur in compli­ance with the appli­cable data privacy rights and all other statu­tory provi­sions and that your data will always be treated as strictly confidential.

Scope and purpose of the coll­ec­tion of data

If you submit a job appli­ca­tion to us, we will process any affi­liated personal data (e.g., contact and commu­ni­ca­tions data, appli­ca­tion docu­ments, notes taken during job inter­views, etc.), if they are required to make a decision concer­ning the estab­lish­ment or an employ­ment rela­ti­onship. The legal grounds for the afore­men­tioned are § 26 GDPR accor­ding to German Law (Nego­tia­tion of an Employ­ment Rela­ti­onship), Art. 6(1)(b) GDPR (General Contract Nego­tia­tions) and – provided you have given us your consent – Art. 6(1)(a) GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with indi­vi­duals who are involved in the proces­sing of your job application.

If your job appli­ca­tion should result in your recruit­ment, the data you have submitted will be archived on the grounds of § 26 GDPR and Art. 6(1)(b) GDPR for the purpose of imple­men­ting the employ­ment rela­ti­onship in our data proces­sing system.

Data Archi­ving Period

If we are unable to make you a job offer or you reject a job offer or with­draw your appli­ca­tion, we reserve the right to retain the data you have submitted on the basis of our legi­ti­mate inte­rests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the appli­ca­tion proce­dure (rejec­tion or with­drawal of the appli­ca­tion). After­wards the data will be deleted, and the physical appli­ca­tion docu­ments will be destroyed. The storage serves in parti­cular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6‑month period (e.g., due to an impen­ding or pending legal dispute), dele­tion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your agree­ment (Article 6(1)(a) GDPR) or if statu­tory data reten­tion requi­re­ments preclude the deletion.

Admis­sion to the appli­cant pool

If we do not make you a job offer, you may be able to join our appli­cant pool. In case of admis­sion, all docu­ments and infor­ma­tion from the appli­ca­tion will be trans­ferred to the appli­cant pool in order to contact you in case of suitable vacancies.

Admis­sion to the appli­cant pool is based exclu­si­vely on your express agree­ment (Art. 6(1)(a) GDPR). The submis­sion agree­ment is volun­tary and has no rela­tion to the ongoing appli­ca­tion proce­dure. The affected person can revoke his agree­ment at any time. In this case, the data from the appli­cant pool will be irre­vo­cably deleted, provided there are no legal reasons for storage.

The data from the appli­cant pool will be irre­vo­cably deleted no later than two years after consent has been granted.

Over­view of your privacy settings

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Contact

Tell us if we can support you. Get in touch with us. Without obli­ga­tion and at any time.

For direct enqui­ries you can also contact us by phone: +49 (0)931 32155–0